One student, one device
The simplest classroom workflow. Use the same assigned device when possible and confirm the book remains after relaunch.
School Edition
Deployment guide / July 18, 2026
School setup / Book Builder
Set the shelf up before students start writing.
The important deployment question is not only whether the app opens. It is where each student’s books live—and what should happen to them later.
Preflight / 5 steps
A small pilot catches the expensive surprises.
- 01
Acquire licenses
Get the required number of School Edition licenses through Apple School Manager and assign them through your device-management service.
- 02
Choose an iCloud model
Decide whether students will use Managed Apple Accounts and iCloud Drive, and whether managed apps may store or sync documents in iCloud.
- 03
Install the app
Assign the managed app to the intended devices or users. Supervised devices may support silent installation.
- 04
Build a sample book
Create several pages, close and reopen the app, export a PDF, and print if your assignment depends on printing.
- 05
Test handoff and cleanup
Verify how students retrieve work, what happens when an app assignment is removed, and how you will retain or delete finished books.
The key decision
Choose the book-storage model deliberately.
Book Builder saves created books in Apple’s iCloud Documents system. Polished Play does not host or receive those documents, but account and device-management choices determine how Apple’s service behaves.
Managed Apple Accounts
Your organization controls whether app documents may use iCloud. Test the exact restrictions you intend to deploy.
Shared iPad
Confirm user storage quotas, sign-in behavior, sync time, and whether students return to the same device.
Managed app notes
Removal can remove the work with it.
Apple documents that removing a managed app also removes its data container. Export or otherwise retain any book that must survive app removal, device reassignment, or end-of-year cleanup.
Organizations can also restrict managed apps from storing documents in iCloud. If that control is enabled, confirm the Book Builder workflow still behaves as your school expects before assigning student work.
End-of-term checklist
- 01Export books that must be retained
- 02Confirm who may receive exported PDFs
- 03Remove student photos from device libraries if required
- 04Document the app-removal and device-reset sequence
- 05Test with a non-administrator student account
- 06Avoid student information in support email
Apple deployment references
Use Apple’s current guidance for the final configuration.
Need a product answer?